The minutes of the NZOC meeting held on 5 August are available

Minutes of the

Minutes of the .nz Oversight CommitteeHeld at InternetNZ on Monday 5 August 2002
The Chair welcomed committee members.
1. Minutes of the last meeting and matters arising
Debbie to follow up with Executive Director regarding liability insurance for the .nz Oversight Committee
Frank asked that it be noted that he requested that the position of Chair should be
reviewed in six months. This was not recorded in the minutes, as Debbie was not present when this discussion was held. Debbie to amend Minutes to reflect Frank's request.
Frank noted that he had reported to the Council meeting of 19 July. Matters raised included the responsibilities of the International Affairs Committee and those of NZOC as there is some overlap between them. Given the focus on the SRS implementation, it is recommended that all aspects of the international work remain with the International Affairs Committee until the new financial year. Three members of the NZOC are also on the International Committee so will keep other members aware of issues being raised. A review of the international work will be undertaken Feb/March next year about the same time as the Chair of NZOC is reviewed.
Frank also referred to an email he had received from the Chair of the Domainz board. There is some confusion regarding the reporting between Domainz and InternetNZ. Keith is working on clarifying roles, responsibilities and reporting. Frank said that any Domainz operational matters affecting .nz and the registry should be put to the DNC and NZOC if necessary, with all Domainz governance matters going to the InternetNZ Council. Frank will circulate the email and response to NZOC.
2. Attendance
a) Present
Keith Davidson, Frank March, Roger Hicks, Richard Currey, Colin Jackson, Jennifer Northover, David Russell, Debbie Monahan
b) In attendance
Beverley Irvine
c) Apologies
None
3. Public involvement
Frank noted that no-one had contacted him advising they would attend the meeting
4. Process for setting .nz policy
The documents provided were discussed. The draft .nz Oversight Committee Policy on .nz Policy Development Process was provisionally agreed to. Amendments to be made to this to include incorporating a stronger reference to the objects in the InternetNZ constitution, objectives of policy making and a statement that no policies will be developed that don't fit with those objectives.
Debbie is to incorporate the amendments discussed and submit a revised version to the next NZOC meeting.
Also discussed was the timetable proposed by Debbie for developing the policies and procedures required to implement the SRS. It was acknowledged that the restricted timeframe limited the consultation that could take place on draft policies and procedures. It is important that key policies and procedures are available for potential registrars as part of the Registrar Implementation Kit that is due to be released on 6 September. Accordingly, the process during August will involve limited consultation. The timetable proposed by Debbie was accepted.
It was commented that a lot of what is being worked on has been widely consulted on by Rose Percival and Doug Mercer in their planning of the SRS. Proposed content of the policies and procedures is in line with the general policy principles agreed for the SRS and these have been widely publicised.
The NZOC acknowledged that more public input into policies and procedures would be valuable and agreed that those being published initially for the SRS would be subject to review, including external comment.
5. Policies and Procedures required for SRS implementation
Debbie spoke to her paper on the policies and procedures required for the SRS implementation. The recommendations regarding the current InternetNZ policies were noted and the list of those required for the SRS was agreed.
The NZOC went through the draft definition and scope for each of the proposed policies and procedures and agreed with each subject to amendments agreed at the meeting.
It was agreed that the legal opinion obtained from Andrew Brown regarding the Domain Name Allocation, and the draft overview diagram of the process around allocating domain names, could be publicised on the web site.
6. Contracts and Agreements
All have been through a process of legal comment and consultation. The NZOC agreed, with minor amendments, the Authorisation Agreement and the Core Terms and Conditions for .nz Registrant Agreements. Debbie is to follow up on one clause in these Agreements and report back to the NZOC.
NZOC also accepted the general content of the Connection Agreement but agreed that it was up to NZRS to finally approve this Agreement.
It was acknowledged that the Service Level Agreement with NZRS has not yet been established. This will be finalised during September.
7. Implementation Plans
Debbie presented copies of the DNC Implementation plan, the Data Migration Plan and the Risk Register for information to the NZOC.
There was some discussion, especially around the risks associated with the implementation of the SRS given what is now a tight timeframe until the October implementation date. It was acknowledged that there is a real risk that one or more parties involved in the implementation will not be ready to meet this date. The relevant parties involved are the Office of the DNC, the Technical Project Manager, the NZRS and Domainz. A mitigation strategy for this was discussed and approved.
8. Insurance for .nz market
Debbie spoke to her paper. The decision to take out a master policy to cover the .nz market was approved. More work will be done to confirm the policy 30 days out from the implementation date, as firm costings are not available any further out.
9. Second Level Domains
maori.nz
The implementation of this was discussed and the NZOC agreed with the recommendations made. The NZOC will put their recommendations to the InternetNZ Council meeting at the end of August for a final decision to be made.
bank.nz
It was agreed that the proposal from the New Zealand Bankers Association met the principles in the InternetNZ policy for creating a new 2LD, and that it should advance to the next stage of the process. The Executive Director of InternetNZ will be approached to assist with running this process.
10. International Affairs
As referred to earlier, the NZOC agreed to a formal request being made to Council to transfer the international responsibility, and budget, back to the International Affairs Committee for this financial year and to look at clarifying the roles and responsibilities for 2003/2004.
11. Publication of Material
Minutes are to be produced as soon as possible after the meeting and circulated to the NZOC members. The Committee then has 7 days to comment and ask for amendments to the draft. Following that, the minutes will be finalised and publicised on the web site.
The agenda for NZOC meetings will be posted to the Members list. It will not be published on the web site.
12. Next Meeting
The requirement to finalise the policies and procedures for the SRS implementation impacts on the next meeting date. It was agreed that the NZOC would meet, either face-to-face or by tele-conference, as required to work through final development and signoff of the policies and procedures. NZOC members agreed to note 31 August and 4pm on 4 September as possible dates. Exact requirements will be confirmed.

Agenda for meeting 5 August 2002, 4pm at InternetNZ
1. Minutes of last meeting
2. Apologies
3. Public involvement
4. Process for setting .nz policy
5. Policies and procedures required for SRS implementation
- List of those required
- Definition and Scope for approval
6. Contracts and Agreements
7. Implementation plans
8. Insurance for .nz market
9. Second Level Domains
- Implementation of maori.nz
- Application for bank.nz
10. International Affairs
11. Publication of material
12. General business
13. Next meeting