Domain Name Commission Limited Board Minutes - December 2016

Present: David Farrar (Chair) Adam Hunt, Lucy Elwood, Kenneth Johnston, Dave Moskovitz.

In Attendance: Debbie Monahan, Cristy Cable, Steven Heath.

  1. Register of interests

No conflicts were noted for this meeting. The Register of Interests was updated.

  1. Minutes of the last meeting

The minutes of the last DNCL Board meeting were accepted as true and accurate. There were no matters arising.

  1. WHOIS policy review

A summary of submissions received from the fourth public consultation were provided to the Board by the Domain Name Commissioner (DNC).

After lengthy discussion, and consideration of all submissions, the Board asked the DNC to proceed with preparing a draft Policy and associated website content to be presented to the Board at its February 2017 meeting.

The Board agreed with the DNC’s recommendation that individual registrants’ name, email address and country be displayed. The withholding of telephone and contact address information will be available to individual registrants only – not organisations or business. Individual registrants who use their domain name for business trade will also not be eligible.

Anybody will be able to apply for access to withheld information, but the threshold for release will be set high. DNCL’s default position will be to not release any withheld information unless the threshold is met.

DNCL will enter into Memorandum of Understanding (MoU) with agencies and organisations most likely to request release of withheld information. All MoUs will be published on DNCL’s website and transparency reports will be produced and published.

Wherever practicable, an individual registrant with withheld information will be notified by DNCL if a request is made to access their withheld information.

 An update reflecting the above decisions will be published on the DNCL website.

  1. End of Year Forecast and Draft 2017/18 Budget

The Board asked for one change to be made to the ‘out year’ and approved the 2017/18 Budget, the End of Year Forecast and the draft three Year Budget.  The three year budget will be included in the Statement of Directions and Goals.

  1. Statement of Expectations

The Statement of Expectations for 2017/18 was discussed.  The addition of a specific project around working collaboratively with InternetNZ and NZRS on a Māori engagement strategy was noted, along with acknowledgement from members of the Māori internet community that DNCL did engage well currently.

The DNC and the Office Manager will update the Statement of Directions and Goals for this year.  They will also review how it is currently presented to bring the document into a more current and engaging format for the following year.

  1. Internal Policies – Reporting Requirements

The Board approved the current Reporting Requirements policy.

  1. DNC Reports

The DNC reports were taken as read.

  1. DNC work plan

The Board noted and appreciated the infographic that was produced and published in November to mark 10 years of the .nz Dispute Resolution Service and noted the work plan with one amendment.

  1. NZRS update

Jay Daley joined the meeting and provided an update on NZRS activities.

The DNC acknowledged and thanked NZRS for their work in the provisional address masking option area and is very happy with what has been implemented.

  1. Chair update

There was no update from the Chair.

  1. Audit and Risk matters

The DNC advised that the preliminary audit and supplementary services audit have been completed. The Board will be supplied with those reports when they are received.

  1. Health and Safety

The Health and Safety report was taken as read.

  1. Any other business

There was no other business.

  1. Dates future meetings

The next Board meeting will be 23 February 2016.

  1. Meeting closed

The Chair closed the meeting at 2:00 pm.

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