Domain Name Commission Limited Board Minutes - December 2008

Minutes of the Domain Name Commission Ltd Board Meeting

Monday, 15 December 2008, 4.30pm


Present: Richard Currey, Andy Linton, David Russell, Joy Liddicoat, Debbie Monahan, Josh Cookson, Michael Foley by conference call.

Apologies: No apologies were received.

1. Board alone time.

The meeting began with Board alone time. Debbie Monahan and Josh Cookson joined the meeting at 4.45pm.

2. DNCL Register of Interests

The DNCL Register of Interests was updated. No conflicts were noted from this meeting.

3. Update from Council meeting on 12 December

The quarterly and monthly DNCL reports were presented to Council, with no discussion.

Council approved the creation of the .health 2LD, and set an implementation deadline of prior to 1 July 2009.

Council was advised that the DNCL board was to discuss raising the profile of .nz at this board meeting.

4. Minutes from the last meeting

The minutes of the last DNCL Board meeting were passed as true and accurate.

The NZRS Service Level Agreement (SLA) with DNCL has been signed. The agreement will be reviewed by 31 March 2009, with the first draft of the new SLA due to be complete by end of December.

5. DNC Work plan - update

The DNC work plan update will become a standing item on the Board agenda.

An update of the projects in the work plan was provided. The Communication Strategy has been completed and signed off.

6. DNC Report - October

The DNC spoke to her report for the month of October. The Board discussed the Bankers’ Association’s progress towards implementation of the 2LD.

The DNC was thanked for her report.

7. Fee setting

A summary of the process used for setting the domain name fee in previous years was provided by the DNC. The subcommittee approach worked well and was easy to manage. A repeat of this process was suggested and approved.

The subcommittee will consist of the DNC, and two DNCL representatives (Richard Currey and Joy Liddicoat) in conjunction with representatives of NZRS.

8. Awareness of .nz proposal

The board agreed with the proposal for the awareness campaign, including the tagline “.nz is our home”. Creative work will be done this financial year.

9. EOY forecast and 2009/10 budget

The Committee noted the end of year forecast for the 2008/2009 financial year.

The Board approved the draft 2009/2010 budget as presented, and set the management fee for the 2009/2010 financial year. The DNC is to formally advise NZRS of the management fee for the 2009/2010 financial year.

10. Policy reviews

a. Disputes and Complaints Process
b. Investigations and Inquiries Process

No submissions were received during the consultation period for these policy reviews. Some minor changes to the wording of the Disputes and Complaints process and the Investigation and Inquiry Process have been made.

Updated policies will be published on the DNC website.

11. IDN Working Group – oral update

An update on the progress of the Working Group was given. Timeframes for the work required are currently being drafted.

12. Any Other Business

The Board agreed to support the upcoming NZNOG meeting.

13. Next meeting

The next DNCL Board meeting will be held on Friday, 13 March, at 4pm.

Members were advised that the next six meetings may not be at regular intervals, with the timing of the Board’s meetings being determined by the need to dovetail with meeting dates for the InternetNZ Council.

Meeting closed at 7pm.

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