Domain Name Commission Limited Board Minutes - March 2014

Minutes - Board Meeting 21 March 2014

Present: David Farrar (by video link), Kenneth Johnston, Joy Liddicoat (Acting Chair), Andy Linton, Michael Foley (by video link), Dave Moskovitz, Debbie Monahan, Alison McKenzie, Winnie Cummock.

1. Register of Interests

No changes to the Register of Interests were required. No conflicts were noted for this meeting.

2. Minutes of the last meeting

The minutes of the last DNCL Board meeting were passed as true and accurate. There were no matters arising.

3. DNCL Work plan

The DNC spoke to the current work plan. There were no items on the work plan that were not covered elsewhere in the agenda.

4. .nz update

Jay Daley, Chief Executive of NZRS, joined the Board and provided an update on NZRS current projects including the insourcing of SRS operations and the Registrations at the Second Level project.

5. DNCL Report

January and February reports were taken as read. There were discussions around the trend of the registration of second level domains and the competitiveness of the registrar market. The DNC was thanked for her reports.

6. Registrations at the second level project

A wide-ranging discussion around the final policy documents for the RMC and DRS policies was held. All 15 submissions received from the third consultation were discussed and considered and the Board specifically noted that some of the submissions illustrated constructive and useful feedback.

The Board approved the final RMC and DRS Policies as presented, along with other minor policy changes related to implementing second level registrations. They also approved enabling which will be used as part of the awareness campaign. The Board noted that the date of implementation will be updated in the published policies when the commencement date is known.

Steven Heath, Project Manager, provided an updated on the current status of the second project. Steven will continue to manage the DNCL aspects of the second level registrations project when he starts as Manager, Legal Policy in April.

Thanks were given to the DNC and her team for the work done on this project.

7. Second Domain Policy Review

No submissions were received for this consultation. The Board approved the proposed amendments to the Second Level Domains Policy as presented and noted that the changes will be publicly notified on 24 March 2014 with the final date for accepting new applications for second level domains under this policy being 30 April 2014.

8. Internal Policies

Three internal polices were considered by the Board as part of their review of all internal policies. The Financial policy and the International Travel and Conference Attendance policies were approved. Some amendments were proposed to the Governance Policy. These will be made and the policy forwarded to the Board for approval.

The Board agreed the DNC's proposed timeframe for review of the remaining internal policies.

9. Statement of Direction & Goals

The Board discussed the draft of the DNCL Statement of Direction and Goals and approved it with agreed amendments. The finalised document will be presented to the April InternetNZ Council meeting.

10. .nz Framework Review

The Framework Review was discussed, and it was agreed that the DNC would progress this work in conjunction with the other CEs.

11. Chair Update

The recent announcement by the US Government of its intent to transition key Internet domain name functions to the global multistakeholder community was discussed. DNCL will work as part of the InternetNZ Group to contribute to work done in this area.

There were no further items to discuss that had not already been addressed elsewhere on the agenda.

12. Any other business

DNC advised that the DNCL insurance renewal has been completed. A copy of the policy will be forwarded to any Director interested in viewing it.

13. Dates Future Meeting

The next Board meeting will be held on Friday, 23 May.

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